PART A. IV EXPEDITING EXPEDITING l. All material expediting activity shall originate within the Purchasing Department and the scope of the expediting function shall re- main under the direction of the Purchasing Agent. (a) Expediting Requirements (1) The necessity for expediting the delivery of materials contained on each purchase order shall be ascertained by the buyer of the order involved. (2) Receiving reports shall indicate whether receipt of the order was "complete" or "incomplete". The receiving re- ports shall be filed in the corresponding numerical purchase order file. Upon the receipt of a receiving report marked "complete", the file clerk shall prepare a green colored file tab with the purchase order number typed on the face and attach same to the purchase order file. This action shall indicate that all the materials contained on the subject purchase order have been delivered and that the order is completed. Incomplete purchase orders shall be designated by the original, numerically numbered white tab. (3) Each buyer shall carry a numerical purchase order listing of the orders purchased by his direction. As these orders are completed, they are to be scratched or checked from this list. a. -- It shall be the responsibility of the buyer to ascertain that the individual suppliers maintain delivery schedules as required or as promised. bd. When "best delivery" was the basis of purchase award selection, close follow-up action shall be initiated to support basis for premium payment award. a--Vendor's notification of shipment by telegram and/ or advance copy of bill of lading may be requested wherever necessary. (4) Expediting Action to Suppliers a. Telegram, telephone, or letter copy contact may be used 13-51