CHAPTER Ill, SECTION 5 “3 - mee EeeSe a ~ eee ce. et oF oewe Se Fe ta ie CO Be oe: oe ee ae made to records at least twice during the Operation. These inventories were audited, and the findings were used in establishing better physical and documentary control of stores. Property items were allocated, issued and controlled in a similar manner, except that they were recorded by individual equipment numbers and were permanently tagged. Upon retirement, a survey report was processed, and the permanent property card was so noted. Continuing location cards were maintained on capital equipment, and two physical inventories of all such equipment were accomplished during the Operation. EXCESS MATERIAL AND PROPERTY A program was initiated early in the Opera- Figure 3-15. Outside Storage, Site Nan which were of a standard stock nature. Cards were flagged, as prescribed, to indicate the actions taken. Stock records reflected in detail the unit and total costs of iterns in stock. The dollar values supported the Accounting General Ledger and were in turn supported by proper documents on file. A monetary control ledger was maintained in which was recorded current balances by commodity groupings essentially similar to those listed in AEC Bulletin SF-ACC-8 (SN193), and by subgroupings by warehouse sites and by classification as construction or maintenance stocks. Physical inventomes of ali comr.odities were taken and applicable adjustments were Page 3-30 tion for reporting and utilizing materials which were in excess of normal maintenance requiremr2..ts or which remained at Jobsite from previous Operations. Experience usage records on stock items were established vith revisions being made as usage changed. Long Supply Reports were prepared quarterly and distmbuted at the Jobsite as well as the Home Office. Wher- ever possible, items in long supply were used in engineering design in preference to procuring new items. The Santa Fe Operations Office was requested for advice as to the disposition of those materials for which no possible usage was anticipated. The excess materials reporting profram, as nrecentiy in’ farce, was not adonted until the Fall of 1953, but these materials were included previously in Long Supply Reports. The hasic reporting program included reporting as excess al] items for which no use was known or anticipated. All other items not allocated or committed for construction which were in excess of one year’s maintenance requirements were reported in long supply. Reports were made on a cvcle basis and were subiect to approval by the Project Manager and to audit by the Resident Controller.