b, The Material Stock Records Department Chief Auditor shall design and have produced for use, a notification form, (See Exhibit "K") which shall be the information medium to advise the Service Operations Departments that stock re-order levels have been reached, in this "notification form" shall be: Included (1) Division, Department, or Facility responsible for initiating the Material Requisition, (2) Item to be re-ordered, i.e. "Sealing-Fitting, Female, EYS8, 3", "Union-Male, UNY305, 1", "Screw Pin Shackles, Galv., 3/4", “Wire Rope Thimbles, Galv., 1/2", (3) Order point, i.e. the re-order point established by the superintendents and foremen concerned. Note: This may or may not be used. (4) Minimum Level, i.e. the lowest stock level on hand determined to be operationally safe by the responsible superintendents and foremen concerned. (5) Actual balance on hand, i.e. the quantity inventory balance showing on Kardex after the current Issue Slip has been deducted. c. Procedure. The foregoing descriptions contained in 3a and b hereof has been elaborated upon for the purpose of clarity in introducing material control forms new to the Project. The following will deal with the handling of said forms by Material Stock Record personnel and those other departments, facilities, and agencies concerned. (1) Take-off forms (Exhibit "J") are furnished by Material Stock Record Department to the superintendents, foremen, and authorized personnel designated by Project Management to work with Kardex personnel of this department in taking-off information from the Material Stock Records. (2) “&uthorized personnel who shall present themselves to Mateial Stock Records Department, for the purpose dealt with herein, shall be given "take-off" forms (Exhibit "J") and instructed in the use thereof including: (a) (b) Kardex operator under whom he shall abstract inform ation to the take-off form. Commence from the first card of the first drawer and abstract from cards in natural sequence as set up. Any cards omitted shall be items not included in Op- erational or Maintenance planning, and shall likewise follow in sequence, At no time shall abstracts be commenced at hap-hazard starting points, the reason being that reference back from time to time mst insure the ready and easy identification of the abstract to the Kardex, 13-56