(3) (b) An extra ditto copy purchase order file shall be main- tained on numerical basis. Distribution of Purchase Order Copies (1) Distribution shall be made by Purchasing Department as follows: Original Copy 1 Buff Mailed to Vendor Purchasing P. 0. File Copy 3 Gold U. S. Government, Atomic Energy Com- Copy 4 Blue Accounting Department (For transmittal Copy 2 Pink Master Ditto Accounting Department (Attn. Chief Administrative Officer) mission Los Angeles (Transmitted by Purchasing Department) to U. S. Government) - Purchasing Department, Master Ditto Numerical File Ditto Copies: (1) U. S. Government -- Manager, Santa Fe Operations Orfice Los Alamos, New Mexico ee ome Kew Po ee See “eel ert Attention: bh bs ( ) ( ) Mr. R. E. Cole Receiving Department -- Los Angeles Jobsite -- Attention: Resident Manager Accounting Department Purchasing Department -- Vendors' Aphabetical File Oakland Receiving Department Engineering Department -- Los Angeles 8. COST CODING OF PURCHASE ORDERS (a) Cost coding identification symbol numbers are assigned each individual purchase order in accordance with the cost code schedule of accounts formulated by the Fiscal Division. (1) Overseas Project Symbols a, (2) All orders for materials, supplies and equipment purchased for transhipment to the project site are assigned a general suspense code symbol. Upon the receipt of these materials at the jobsite, direct cost code symbols are assigned in accordance with the use of the materials involved. Los Angeles Area 13-45