CHAPTER Ill, SECTION 5 made to records at least twice during the Operation. These inventories were audited, and the findings were used in establishing better physical and documentary control! of stores. Property items were allocated, issued and controlled in a similar manner, except that they were re- corded by individual equipment numbers and were permanently tagged. Upon retirement, a survey report was processed, and the permanent property card was so noted. Continuing location cards were maintained on capital equipment, and two physical inventories of all such equipment were accomplished during the Operation. EXCESS MATERIAL AND PROPERTY Figure 3-15. Outside Storage, Site Nan which were of a standard stock nature. Cards were flagged, as prescribed, to indicate the actions taken. Stock records reflected in detail the unit and total costs of items in stock. The dollar values supported the Accounting General Ledger and were in turn supported by proper documents on file. A monetary control ledger was maintained in which was recorded current balances by commodity groupings essentially similar to those listed in AEC Bulletin SF-ACC-8 (SN193), and by subgroupings by warehouse sites and by classification as construction or maintenance stocks. Physical inventories of all commodities were taken and applicable adjustments were Page 3-30 A program wasinitiated early in the Operation for reporting and utilizing materials which were in excess of normal maintenance requirements or which remained at Jobsite from previous Operations. Experience usage records on stock items were established with revisions being made as usage changed. Long Supply Reports were prepared quarterly and distributed at the Jobsite as well as the Home Office. Wherever possible, items in long supply were used in engineering design in preference to procuring new items. The Santa Fe Operations Office was requested for advice as to the disposition of those materials for which no possible usage was anticipated. The excess materials reporting program, as presently in force, was not adopted until the Fall of 1953, but these materials were included previously in Long Supply Reports. The basic reporting program included reporting as excess all items for which no use was known or anticipated. All other items not allocated or committed for construction which were in excess of one year’s maintenance requirements were reported in long supply. Reports were made on a cycle basis and were subject to approval by the Project Manager and to audit by the Resident Controller.