Distribution
(c)
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When an employee's duty station is in the State of Hawaii, reimbursement will be based on actual expense or a $16.00 per diem.
if, upon arrival in Hawaii, actual expense is selected, the
employee may convert to the $16.00 per diem, which will then
apply for the balance of his tour of duty in Hawaii, Actual
expense reimbursement will be made in accordance with the
Laboratory's normal Travel Policy, which requires that receipts
accompany claims for certain subsistence expenses.
(1)
When the $16.00 per diem is claimed, it will be computed on
a quarter day basis and will cover all expenses for meals,
lodging, fees and tips, laundry and valet, and telegrams or
telephone calls requesting hotel or transportation accommodations. No receipts for the included charges are required.:
(See Paragraph B 3 (c) (3))
(2)
If an employee is required to perform travel for short periods
between various PPG duty stations, which requires a change in
his subsistence reimbursement, and it is not practical to
terminate his "permanent" quarters, the per diem or reimburse-
ment applicable at the location where the temporary duty is
performed will apply plus the actual lodging costs incurred
at the employee's "permanent" duty station. Lodging receipts
for his permanent quarters are required.
(3)
Lodging reservations in the State of Hawaii should be requested
through the J-1 Office at Los Alamos, which will forward requests to Honolulu, Reservations for lodging will be made by
the Honolulu LASL Office in accordance with the LASL travel
policy, which states that travelers are expected to stay in
standard accommodations in first-class (but non-luxury) hotels.
J-1 maintains a list of first-class hotels which have agreed
to furnish LASL rooms at reasonable rates. Employees may
select one or more choices of hotels from this list with the
understanding that other hotels on the list will be used if
accommodations are not available at the hotels selected.
Should an employee select a hotel accommodation which results
in a higher rate than those listed and available through the
J-1 Office, reimbursement on an actual expense basis is not
to exceed the cost that would have been incurred by accepting
the accommodations that were available through the J-1 Office.
(d)
When an employee takes vacation or leave without pay, the subsistence
payments will be discontinued for such periods,
Henry R. Hoyt
Assistant Director
for Administration
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