Distriburion
B.
-3-
TRAVEL AND PER PTEM POLTCY
—
1.
Travel Requests
The Travel Request
departure date
Department
should be prepared as soon as an employee's proposed
is ftnown.
dead and sent
the Travel O1fice,
It mist oe sizned by his Division Leader
to Group Jel fur recording and
or
forwardins te
Group J-L will arranye fer clearance and handle
other administrative matters.
The travel Request should show cach
destination at PPG with the dates expected to be in residence or the
approximate number of days at each location, the applicable workweek,
anticipated vacation or leave without pay, any Laboratory materials
or equipment which will accompany the employee, or other exceptions to
ner
TT travel,
Authorized Trave]
Laboratory cinplovees assinned
PeG will normally use coumerciai air
travel between the Mainland and Hawaii.
Reimbursement w.il nermally
be Limited to touri:
or economy accommodations.
Jt is permissible
to use conumercial surilace transpertation between the Mainiand and the
State of Hawaii either or both en route to or return froa rPG.
lowever, reimbtirsemnt for such travel will be Limiced to the actual cest
but not to exceed Courist or economy class air fare. Travel time
aboard commercial surface transportation will be based on commercial
air time
(no subsistence en route).
to vacation.
Subsistence
Time
in excess will be charged
(See also Parassraph A 3 (a)).
Rates
(a)
When commercial transportation is used, the actual expense travel
rules of the LAS}, will apply upon departure from Los Alamos and
continue until one of the subsistence plans outlined in 8 3 (b) or
Bo 3 (c) becomes applicable. On return travel from the PPG, the
actual expense travel rules will also apply until arrival at Los
Alamos,
See Paragraph B 2,
(b)
A per diem of $5.40, computed on a quarter day basis, will be
reimbursed to employees at locations (excluding State of Hawaii)
where eating and lodging facilities are furnished by a civilian
Support contractor.
No receipts required.
When other government
eating and lodging facilities are utilized, such as aboard
military ship, reimbursement will be $2.40 per day plus actual
cost of food, lodging, and laundry.
Receipts for actual expenses
are required.
(c)}
When an employee's duty station is in the State of Hawaii, reimbursement will be based on actual expense or a $16.00 per diem,
If, upon arrival in llawaii, actual expense is selected, the
employee may convert to the $16.00 per diem, which will then
apply for the balance of his tour of duty in Hawaii. Actual
expense reimbursement will be made in accerdance with the
Laboratory's normal Travel Policy, which requires that receipts
accompany claims for certain subsistence expenses.