Numerical sequence Requisition Register is maintained reflecting cross reference to Purchase Order, Requisition date, and material commodity classification. Distribution of the Field Requisition is as follows; Original Copy - 1 Blue -- Purchasing Department (Purchase Order File) -- Procurement Director (Purchasing Depart- Copy - 2 White Copy - 3 White --- Receiving Department Warehouse File -- Engineering Central File -- Retained by Originator for category file or commodity file Copy - 4 White -- Copy - 6 White -- Copy - 5 White Copy - 7 White B. ment Central Pile (Purchasing Department) Originator of Requisition (Retained before transmittal) BIDDING AND AWARD PROCEDURE l. SURVEY FOR PROCUREMENT ACTION (a) Requisition is screened by Purchasing Department for deletion of items on mandatory or optional government TS contracts and price schedules. (b) Requisitions for stendard stock materials are screened against present existing stock levels and inventories to insure against excessive supply levels. (c) Requisitions for materials and equipment which require special fabrication or special design are referenced to the Engineering and Design Section for further advisement. This technical information is applied to the requisition prior to bid action. (a) Materials and equipment items of patented composition or exclusive mannfacture are deleted from the requisition and are not included in the general category ear-marked for competition bidding. Examples of these items of exclusive manufacture: Caterpillar Tractor parts, Willy's Jeep parts, International Harvester repair parts, surveyors instruments, etc. Note: It is often necessary to purchase material of one particular manufacturer's design in order that the requested material will match other existing allied machinery or equipment. 13-38