Distriburion B. -3- TRAVEL AND PER PTEM POLTCY — 1. Travel Requests The Travel Request departure date Department should be prepared as soon as an employee's proposed is ftnown. dead and sent the Travel O1fice, It mist oe sizned by his Division Leader to Group Jel fur recording and or forwardins te Group J-L will arranye fer clearance and handle other administrative matters. The travel Request should show cach destination at PPG with the dates expected to be in residence or the approximate number of days at each location, the applicable workweek, anticipated vacation or leave without pay, any Laboratory materials or equipment which will accompany the employee, or other exceptions to ner TT travel, Authorized Trave] Laboratory cinplovees assinned PeG will normally use coumerciai air travel between the Mainland and Hawaii. Reimbursement w.il nermally be Limited to touri: or economy accommodations. Jt is permissible to use conumercial surilace transpertation between the Mainiand and the State of Hawaii either or both en route to or return froa rPG. lowever, reimbtirsemnt for such travel will be Limiced to the actual cest but not to exceed Courist or economy class air fare. Travel time aboard commercial surface transportation will be based on commercial air time (no subsistence en route). to vacation. Subsistence Time in excess will be charged (See also Parassraph A 3 (a)). Rates (a) When commercial transportation is used, the actual expense travel rules of the LAS}, will apply upon departure from Los Alamos and continue until one of the subsistence plans outlined in 8 3 (b) or Bo 3 (c) becomes applicable. On return travel from the PPG, the actual expense travel rules will also apply until arrival at Los Alamos, See Paragraph B 2, (b) A per diem of $5.40, computed on a quarter day basis, will be reimbursed to employees at locations (excluding State of Hawaii) where eating and lodging facilities are furnished by a civilian Support contractor. No receipts required. When other government eating and lodging facilities are utilized, such as aboard military ship, reimbursement will be $2.40 per day plus actual cost of food, lodging, and laundry. Receipts for actual expenses are required. (c)} When an employee's duty station is in the State of Hawaii, reimbursement will be based on actual expense or a $16.00 per diem, If, upon arrival in llawaii, actual expense is selected, the employee may convert to the $16.00 per diem, which will then apply for the balance of his tour of duty in Hawaii. Actual expense reimbursement will be made in accerdance with the Laboratory's normal Travel Policy, which requires that receipts accompany claims for certain subsistence expenses.