Veen Traffic On November 1, 1951, the position of Traffic Specialist under the Supply Division was established. In January 1952, a new Branch to handle the traffic activities was set up. This Branch is “responsible for policy recommendations and‘establishment of programs to promote the economical movementof traffic by rail, highway and air; coordinates Carco flights and makes reservations; reviews SFO traffic operations and furnishes staff assistance to field offices. The coordination of Carco non-scheduled flights has resulted in more efficient utiliza- tion of planes. Hours flown and ton miles carried have increased with a reduction in the cost per ton mile. As a result the Commission renegotiated the Carco contract as of July 1, 1952, revising downward the rates per flying hour. However, effective as of February 2, 1953, it was necessary to partially reinstate the higher rates due to increased costs which Carco has to pay for labor and operation of planes. The Chief of the Branch makes reviews of contractor traffic activities and provides staff assistance pertaining to traffic matters, obtains Section 22 Quotations, supports car- riers' applications for operating authorities and represents both the contractors and the Commission at rate hearings. Traffic operations are evaluated and investigation made as to proper rate application; for example, one contractor, over a long period of time, had not been receiving the benefit of a Section 22 Quotation. bursement has been agreed to by the carrier. As a result of the examination, reim- The contractor, who has a considerable traf- fic volume, has now employed a traffic manager whois actively negotiating for more favor- | able rates and service, and otherwise paying close attention to the contractor's traffic activity. As a result of these surveys, other contractors are becoming more cost conscious in their traffic operations and are taking steps to handle these matters more effectively. Records Management The Records Management program has been greatly accelerated during the past three years to keep pace with the expanding AEC program. The Records Managementstaff has spent a great deal of time assisting field offices and cost-type contractors in: installing uniform mail control procedures, installing standardized filing procedures, developing and establishing records retention and disposal schedules, installing microfilming procedures, and making surveys for the purpose of insuring proper utilization of filing equipment. Several cost-type contractors have appointed records officers who are placing special emphasis on the Records Management program. To date there have been 241 Records Retention and Disposal Authorizations submitted by AEC offices and cost-type contractors. These schedules will permit eventual destruc- tion of approximately 13, 800 cubic feet of records. There have been 832 microfilm reels of vital records processed and forwarded to permanent storage. This microfilming program is continuing on a current basis. Through equipment surveys and reviewing requests for additional filing equipment, AEC offices and contractors have prevented expenditures of approximately $61, 300 during the past three years. g Action is being taken by SFO Managementto see that all new renegotiated contracts contain a records clause that provides adequate protection to the Commission, as well as permitting the destruction of administrative records with no enduring value. Expenditures for filing equipment and space has been greatly reduced as a result of this clause. Heretofore, most cost-type contracts contained a clause which prevented destruction of any records prior to three years after termination of contract. fad a